KiwiCode builds custom Construction Act payment workflows for Ontario ICI contractors in Toronto and across the GTA: holdback tracking, proper invoices, subcontractor pay gates, and payment automation built for Ontario law.
Toronto and the GTA represent the largest concentration of ICI contractors in Ontario. Billions in commercial, institutional, and industrial construction flow through the downtown core, Midtown, Scarborough, Etobicoke, and the suburban growth corridors every year. For ICI contractors and major subs operating at this scale, managing multi-trade projects, large subcontractor chains, and Construction Act compliance across concurrent contracts, the administrative burden compounds faster than most teams can absorb manually.
KiwiCode builds custom ICI payment and compliance software for Ontario contractors. The core problems we solve: holdback tracking across multiple prime contracts (10% statutory holdback, basic and finishing holdback mechanics, trust fund obligations), proper invoice generation that meets the Construction Act's statutory definition and triggers the 28-day payment clock correctly, subcontractor pay gate verification (WSIB clearance certificates, certificates of insurance), and payment workflow automation that connects site milestones to finance.
US-built construction platforms like Procore, Buildertrend, and CoConstruct are designed for US lien laws and payment structures. Ontario's Construction Act has specific mechanics that these platforms do not model: proper invoices trigger a 28-day payment obligation, payers must issue notice of non-payment within 14 days of receiving a proper invoice, the prompt payment and adjudication framework has a defined escalation path, and holdback trust fund obligations create legal exposure for improper release. These are not checkbox differences. They affect how your finance team processes invoices and how your legal exposure accretes if you miss a deadline.
KiwiCode is an Ontario team. We do not need to explain Ontario HST treatment, WSIB clearance requirements, or holdback trust fund mechanics. We start from that foundation and build the workflow around your specific operation, whether that's tracking holdback across 12 concurrent projects, building a proper invoice portal that locks format and delivery, or a sub pay gate that stops payments until WSIB and COI are current. For Toronto ICI contractors, the scale of work makes these problems expensive when managed manually. A pilot with KiwiCode scopes the workflow in detail before any full commitment.
10% statutory holdback tracked per prime contract, with basic and finishing holdback mechanics and trust fund obligation visibility.
Generate invoices that meet the Construction Act statutory definition (date, amount, description, period, payer/payee) and trigger the 28-day payment clock correctly.
Stop payments until WSIB clearance certificates and certificates of insurance are current. No manual chasing.
Connect contract milestones to disbursement. Notice of non-payment within 14 days, adjudication escalation path, and payment schedule aligned to Construction Act timelines.
US-built construction platforms like Procore, Buildertrend, and Sage are designed for US lien laws and payment structures. Ontario's Construction Act operates on different mechanics: proper invoices trigger a 28-day payment obligation, payers must issue notice of non-payment within 14 days, and holdback trust fund obligations create legal exposure for improper release. These are not toggles you can enable in US-built software.
KiwiCode is an Ontario team. We start from the Construction Act framework and build workflow around your specific operation: HST handling, WSIB clearance requirements, holdback trust fund mechanics, and adjudication escalation paths are the baseline, not an afterthought.
We scope pilots before committing to a full build. Book a fit call to walk through your current workflow and identify where Construction Act compliance can be operationalized.
Ontario ICI construction payment compliance software. Learn more about our ICI service.