KiwiCode builds custom Construction Act payment workflows for Ontario ICI contractors in Ottawa and across the Ottawa-Gatineau area: holdback tracking, proper invoices, subcontractor pay gates, and payment automation built for Ontario law.
Ottawa is Ontario's second largest ICI market. The federal government presence drives significant institutional and commercial construction: government facilities, crown corporation buildings, embassy construction, and major civil infrastructure projects. These projects operate under elevated compliance requirements, including federal procurement standards, strict insurance and bonding thresholds, and Ontario Construction Act payment obligations that apply to the private subcontract tiers regardless of the federal prime contract structure.
KiwiCode builds custom ICI payment and compliance software for Ontario contractors. For Ottawa operations: holdback tracking under the Construction Act (10% statutory holdback, basic and finishing holdback mechanics, trust fund obligations), proper invoice generation that meets the statutory definition and triggers the 28-day payment clock, subcontractor pay gate management with WSIB clearance and COI verification, and payment workflow automation from contract milestones through to disbursement.
Ottawa ICI contractors managing government or institutional projects face layered compliance requirements. At the federal level: procurement rules, security requirements, and bonding thresholds. At the Ontario level: the Construction Act's prompt payment and adjudication regime applies to the subcontract chain, holdback trust fund obligations are in force, and subcontractors have lien and adjudication rights that cannot be contracted out of. Managing both simultaneously requires systems, not manual processes and calendar reminders.
US-built software does not address Ontario's Construction Act. The prompt payment timelines, notice of non-payment requirements, holdback trust fund mechanics, and adjudication escalation path are Ontario-specific and require Ontario-specific workflows. Generic platforms designed for US construction markets create compliance gaps that may not surface until a payment dispute. KiwiCode is an Ontario team. We know the Construction Act, WSIB clearance certificate requirements, HST on holdback releases, and the practical workflow realities of institutional and commercial ICI projects. We scope pilots before committing to full builds.
10% statutory holdback tracked per prime contract, with basic and finishing holdback mechanics and trust fund obligation visibility.
Generate invoices that meet the Construction Act statutory definition (date, amount, description, period, payer/payee) and trigger the 28-day payment clock correctly.
Stop payments until WSIB clearance certificates and certificates of insurance are current. No manual chasing.
Connect contract milestones to disbursement. Notice of non-payment within 14 days, adjudication escalation path, and payment schedule aligned to Construction Act timelines.
US-built construction platforms like Procore, Buildertrend, and Sage are designed for US lien laws and payment structures. Ontario's Construction Act operates on different mechanics: proper invoices trigger a 28-day payment obligation, payers must issue notice of non-payment within 14 days, and holdback trust fund obligations create legal exposure for improper release. These are not toggles you can enable in US-built software.
KiwiCode is an Ontario team. We start from the Construction Act framework and build workflow around your specific operation: HST handling, WSIB clearance requirements, holdback trust fund mechanics, and adjudication escalation paths are the baseline, not an afterthought.
We scope pilots before committing to a full build. Book a fit call to walk through your current workflow and identify where Construction Act compliance can be operationalized.
Ontario ICI construction payment compliance software. Learn more about our ICI service.