KiwiCode builds custom Construction Act payment workflows for Ontario ICI contractors in Oakville and across Halton and the GTA West corridor: holdback tracking, proper invoices, subcontractor pay gates, and payment automation built for Ontario law.
Oakville anchors the Halton Region commercial corridor, a high-activity ICI market between the GTA and Hamilton, with significant commercial, institutional, and industrial construction across Halton and into Burlington and Mississauga. Contractors and major subs working in this corridor operate across multiple concurrent projects, managing subcontractor chains and Construction Act compliance requirements at scale along the QEW and Highway 407 corridors.
KiwiCode builds custom ICI payment and compliance software for Ontario contractors. For Oakville and Halton Region operations: holdback tracking across concurrent prime contracts (10% statutory holdback, basic and finishing holdback mechanics, trust fund obligations), proper invoice generation that meets the Construction Act's statutory definition and triggers payment clocks correctly, subcontractor pay gate management with WSIB clearance certificates and COI verification, and payment workflow automation from project milestones through to disbursement.
Halton Region ICI contractors frequently manage simultaneous projects across Oakville, Burlington, and Mississauga, each with independent holdback obligations and payment clocks. Managing this manually creates compounding compliance risk: a missed notice of non-payment deadline, holdback released before the lien period expires, or a subcontractor payment processed without current WSIB clearance. Each of these creates legal and financial exposure that compounds with each additional project.
US-built software does not model Ontario's Construction Act. The prompt payment regime, notice of non-payment requirements, holdback trust fund mechanics, and adjudication process are structurally different from US construction law, and software designed for US markets creates compliance gaps that are not always visible until a payment dispute or a lien is filed. KiwiCode is an Ontario team. We understand the Construction Act, WSIB requirements, HST treatment on holdback releases, and the practical realities of ICI operations in Halton. We scope pilots before committing to a full build.
10% statutory holdback tracked per prime contract, with basic and finishing holdback mechanics and trust fund obligation visibility.
Generate invoices that meet the Construction Act statutory definition (date, amount, description, period, payer/payee) and trigger the 28-day payment clock correctly.
Stop payments until WSIB clearance certificates and certificates of insurance are current. No manual chasing.
Connect contract milestones to disbursement. Notice of non-payment within 14 days, adjudication escalation path, and payment schedule aligned to Construction Act timelines.
US-built construction platforms like Procore, Buildertrend, and Sage are designed for US lien laws and payment structures. Ontario's Construction Act operates on different mechanics: proper invoices trigger a 28-day payment obligation, payers must issue notice of non-payment within 14 days, and holdback trust fund obligations create legal exposure for improper release. These are not toggles you can enable in US-built software.
KiwiCode is an Ontario team. We start from the Construction Act framework and build workflow around your specific operation: HST handling, WSIB clearance requirements, holdback trust fund mechanics, and adjudication escalation paths are the baseline, not an afterthought.
We scope pilots before committing to a full build. Book a fit call to walk through your current workflow and identify where Construction Act compliance can be operationalized.
Ontario ICI construction payment compliance software. Learn more about our ICI service.