KiwiCode builds custom Construction Act payment workflows for Ontario ICI contractors in Kingston and across Eastern Ontario: holdback tracking, proper invoices, subcontractor pay gates, and payment automation built for Ontario law.
Kingston has seen a 68% increase in total ICI investment, the highest growth rate among Ontario's mid-size markets. The growth is driven by transportation infrastructure (Highway 401 corridor projects), institutional construction (Queen's University and St. Lawrence College expansion), and public-sector school building programs. For ICI contractors and major subs in the Kingston and Eastern Ontario market, this represents both significant opportunity and significant compliance complexity under the Construction Act.
KiwiCode builds custom ICI payment and compliance software for Ontario contractors. For Kingston operations: holdback tracking across concurrent prime contracts (10% statutory holdback, basic and finishing holdback mechanics, trust fund obligations), proper invoice generation that meets the statutory definition and triggers the 28-day payment clock, subcontractor pay gate verification with WSIB clearance certificates and COI, and payment workflow automation from contract milestones through to disbursement.
Kingston's institutional ICI market (Queen's, St. Lawrence, and the public school board) involves contracts with defined procurement requirements, bonding thresholds, and subcontractor payment chains that carry full Construction Act obligations regardless of the institutional prime contract structure. Transportation infrastructure projects add a further layer: WSIB requirements for roadway and civil work, multiple trade primes on the same project, and holdback mechanics that interact with project phasing and milestone acceptance.
US-built software does not model Ontario's Construction Act. The prompt payment regime, notice of non-payment mechanics, holdback trust fund obligations, and adjudication process are Ontario-specific. Using generic platforms built for US construction markets creates gaps that may not be visible until a subcontractor exercises their rights under the Act. KiwiCode is an Ontario team. We understand the Construction Act framework, WSIB requirements, HST on holdback, and the practical workflow realities of institutional and public-sector ICI projects in Eastern Ontario. We scope pilots before committing to a full build, so you understand the value before we build anything.
10% statutory holdback tracked per prime contract, with basic and finishing holdback mechanics and trust fund obligation visibility.
Generate invoices that meet the Construction Act statutory definition (date, amount, description, period, payer/payee) and trigger the 28-day payment clock correctly.
Stop payments until WSIB clearance certificates and certificates of insurance are current. No manual chasing.
Connect contract milestones to disbursement. Notice of non-payment within 14 days, adjudication escalation path, and payment schedule aligned to Construction Act timelines.
US-built construction platforms like Procore, Buildertrend, and Sage are designed for US lien laws and payment structures. Ontario's Construction Act operates on different mechanics: proper invoices trigger a 28-day payment obligation, payers must issue notice of non-payment within 14 days, and holdback trust fund obligations create legal exposure for improper release. These are not toggles you can enable in US-built software.
KiwiCode is an Ontario team. We start from the Construction Act framework and build workflow around your specific operation: HST handling, WSIB clearance requirements, holdback trust fund mechanics, and adjudication escalation paths are the baseline, not an afterthought.
We scope pilots before committing to a full build. Book a fit call to walk through your current workflow and identify where Construction Act compliance can be operationalized.
Ontario ICI construction payment compliance software. Learn more about our ICI service.